Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The HIV Vaccine Trials Network (HVTN) is the world’s largest publicly funded multi-disciplinary international collaboration facilitating the development of vaccines to prevent HIV/AIDS. Most recently, the COVID-19 Prevention Network (CoVPN) was formed by the National Institute of Allergy and Infectious Diseases (NIAID) at the US National Institutes of Health to respond to the global pandemic. Using the infectious disease expertise of their existing research networks and global partners, NIAID has directed the HVTN to utilize their experience and expertise to address the pressing need for vaccines and antibodies against the SARS-CoV-2 virus. The mission of CoVPN is to conduct Phase 3 Efficacy Trials to prevent infection and COVID-19 disease. CoVPN will work to develop and conduct studies to ensure rapid and thorough evaluation of United States government-sponsored COVID-19 vaccines and antibodies for the prevention of COVID-19 disease.
Incumbent works as a member of the fiscal team under direction of the Associate Director of Finance, referring issues and soliciting guidance as necessary. The incumbent works with limited supervision in performing work assignments. Makes independent judgments and decisions within the guidelines of the agency, HVTN, CoVPN and Fred Hutch policies. Responsible for helping maintain a positive operational relationship with subcontractor institutions and clinical research sites both in the U.S. and internationally. The incumbent serves a key liaison role and will collaborate with leadership and staff throughout the HVTN and CoVPN Leadership Operations Center and Fred Hutch on issues related to subcontracts.
- Responsible for the administration of subcontracts both internationally and domestically. These contracts may serve a wide variety of purposes from providing clinical sites with funding to supporting investigators involved in scientific leadership activities to funding laboratory activities.
- Process and track subcontract invoices and provide review and approval.
- Serve as point of contact for all subcontract related issues.
- Assist with processing subcontract requests and modifications.
- Prepare consulting and purchase service agreements upon request.
- Assist with design and review of subcontract files, maintain consistency across all sites and institutions.
- Produce regular and special contract reports.
- Build good working relationship with FHCRC Office of Sponsored Research (OSR) and subcontractors to process subcontracts and disseminate information in timely manner.
- Perform second level review on draft subawards received from OSR and on draft cost estimates.
- Design processes relating to contract administration that are efficient and communicate to sites.
- Maintain and keep current on funding agencies’ policies and procedures.
- Communicate to sites regarding compliance with NIH regulations and establish training tools and guidance when necessary.
- Review monthly expenditure reports using PeopleSoft and resolve any discrepancies by working with FHCRC Accounts Payable and operations managers.
- Assist Associate Director of Finance and/or Fiscal Manager in preparing applications, carry over, and prior approval requests.
- Other duties as assigned.
- Bachelor’s degree and three years of administrative experience required.
- Experience in grants and contracts required; experience with clinical research projects and NIH preferred.
- Highly organized, excellent written and verbal communication skills.
- Strong computer skills—MS Word, Adobe Pro, and intermediate knowledge of Excel required.
- Demonstrated ability and flexibility to multi-task in a fast-paced, constantly evolving fiscal management environment.
- Demonstrated ability to work effectively in a team environment as well as individually.
- Ability to problem-solve and process information quickly.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.