Description

As a member of the Talent Management Department, the Human Resources Assistant provides comprehensive administrative/clerical support to the Talent Management Department.

This position will be remote until further COVID-19 restrictions are lifted.

Primary Responsibilities

• Provide administrative support to the Chief Talent Officer, HR Managers and HR teams; including file creation, filing, answering phones, copying and scanning.
• Assist with candidate prescreening activities, including, processing background checks and conducting employment verifications.
• Assist with the data entry in HRIS of all paperwork received from the HR Team including new hire paperwork, terminations, status changes, etc.
• Responsible for organizing all new hire paperwork and creating files for each new employee.
• Maintain human resources files and employee records.
• Respond to employment verification requests.
• Archive employee files based on established record retention policy.
• Post job openings with various job sites and maintaining tracking spreadsheet to ensure postings remain active as needed.
• Schedule interviews, including sending out calendar appointments, confirmation emails and preparing interview folders for candidates.
• Coordinate meetings, including scheduling, submitting video conference and hospitality requests, booking conference rooms and preparing materials.
• Assist with recruiting initiatives including assembly of materials for career fairs and assistance with coordination of events held at the Firm.
• Assist with Staff orientation preparation.
• Research employment laws for updates and inform team regarding new developments.

Additional Responsibilities

• Other duties, as assigned.