General Duty Statement
Performs intermediate to advanced level professional work in the administration, coordination, and oversight of community development programs such as Community Development Block Grant, Capital Improvement, and Housing Rehabilitation, and Redevelopment projects. Writes, negotiates, and implements grant agreements, programs contracts, and financial agreements. Reviews and evaluates the performance of grant projects and programs and recommends and/or takes appropriate action to achieve desired goals and objectives. Assists the manager in the preparation of annual budgets, long-range fiscal and program planning, and new community development program creation and implementation. Performs other related duties and responsibilities as required.
Information about this position:
The City of Saint Paul’s Department of Planning and Economic Development is seeking to hire a Grants Compliance Specialist to join a team that is passionate about building a vibrant and dynamic Saint Paul by leveraging the strengths of a diverse urban core city. The successful candidate will contribute to a skilled team, strive for professional growth, and demonstrate a passion for serving the community.
The Grants Compliance Specialist will be a part of the Finance and Administration division and will be responsible for performing professional work in the administration, coordination and compliance oversight of Federal, state and local grants including Community Development Block Grant (CDBG), HOME and Emergency Solutions Grant (ESG).
This position works under the direct supervision of the Grants Manager and the Deputy Director of Planning and Economic Development.
- Overseeing city department and sub-recipient compliance with Housing and Urban Development (HUD) regulations for CDBG, HOME, and ESG grants, as well as other grantor regulations
- Monitoring department and sub-recipient use of funds to ensure compliance with Federal and other grantor regulations
- Creating and implementing grant compliance monitoring plans for City departments and sub-recipients
- Deploying efforts to detect and prevent instances of fraud and waste in the use of grant funds
- Developing and managing tracking systems and advising program leadership on overall program process improvements
- Risk rating sub-recipients to assess organizational capacity to fulfill program requirements and fiscal condition
- Negotiating and managing sub-recipient grant agreements and contracts
- Monitoring City department and sub-recipient use of funds to ensure compliance with Federal and other grantor regulations, including HUD program requirement compliance as well as Federal compliance including contract bidding, SAMS debarment checks, and subgrantee risk rating
- Overseeing regional development grants managed by Planning and Economic Development Project Managers for program compliance and reporting
- Tracking and reporting workflow and program effectiveness and efficiency on a regular basis for department management
- Providing guidance to City staff and sub-recipients on HUD regulations, grant compliance best practices, and program administration
- Managing reporting on assigned grant programs including regional grant reporting and Federal plans and reports such as the HUD Consolidated Plan Annual Action Plan, and Comprehensive Annual Performance and Evaluation Report (CAPER)
- Assisting the Grants Manager in preparing annual budgets and long-range program planning
Preferred Experience and Skills:
- Prior experience with Federal grants compliance, particularly with HUD grants including the CDBG, HOME, ESG, NSP, and/or HUD CARES Act programs
- Knowledge of and prior experience with OMB 2 CFR regulations
- Knowledge of Federal grant reporting systems including IDIS and DRGR.
- An understanding of the principles, terms, procedures, and practices of Federal grants administration and compliance, including familiarity with cost and quantitative analysis techniques, research principles, and applicable regulations and laws
- Proven track record in operations, program management, contract management, and service delivery
- A demonstrated ability to read and interpret complex regulations and explain them in plain language
- Ability to work within cross-organizational, multi-disciplinary teams
- An ability to identify less obvious risk and liability issues, resolve issues encountered, and refer more complex issues to management
- An ability to track, quantify, and report on projects and programs using a variety of software and tools
- An ability to independently initiate, plan, and coordinate multiple projects ranging from the routine to the more complex
- An ability to develop positive working relationships with internal and external customers, including City colleagues, staff of grantor agencies, developers, businesses, community organizations, and the general public
- An ability to take on different roles and responsibilities and adapting to changing environments, working effectively with minimal supervision
Saint Paul, the most livable city in America, and the capital of Minnesota, is the second most populous city in the state, with a population of 300,000 people. Saint Paul is noted for its strong and stable neighborhoods and business districts, each with its own texture of historic interest, cultural landmarks, ethnic heritage and, and time-honored traditions. More than 80 languages are spoken in the homes of Saint Paul school students, with the four most used languages being English, Spanish, Hmong and Somali. The city has a thriving commercial center and is home to thriving small businesses as well as multinational corporations and large regional enterprises. Saint Paul has a strong mayor form of government.
The Department of Planning and Economic Development’s mission is to build community wealth – through business, housing, jobs, planning, financial and cultural assets.
Essential Functions are the functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation. The Essential Functions for this position are identified in the Supplemental Information section of the Grants Specialist Job Description.
The City of Saint Paul’s mission is to integrate equity and inclusion into how we approach all our work. Our vision is to be committed to building an equitable and inclusive city that will shift culture in city processes and policies, eliminate structural inequities, and ensure timely and relevant access to services, resources, support, and opportunity to every person in Saint Paul.
A Bachelor’s Degree and four (4) years of experience in community development or federal program administration, at least two years of which must have been as a Grants Assistant or equivalent.
A combination of education and experience may be substituted to equal at least eight (8) years for this position.
By Closing Date, you MUST
- Submit a City of Saint Paul online application, including answers to the Supplemental Questionnaire.
- Upload the following required documents via the online application system. You will not be able to submit your application without these documents attached. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
- A resume
- A cover letter
First time applying online? Read our How to Apply Online Guide.
Not sure how the City of Saint Paul’s hiring process works? Attend one of our Elevate sessions. The schedule is available at www.stpaul.gov/elevate.
Selection Process Information
The Qualifications Rating is an assessment of your completed application, answers to Supplemental Questionnaire, and your resume. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application, supplemental questionnaire, and any attachments by the application deadline.
Open Job Posting: This posting is open to anyone who meets the position requirements.
Eligible Lists: Eligible lists typically are created from a pass/fail assessment. Those who pass the assessment will be placed on an eligible list for approximately one year. Hiring Managers may interview/hire anyone from the list.
Final Selection Process: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Those who pass will be placed on an eligible list and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Condition of Employment: This position will require a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer. The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Human Resources Contact Information:
Dan Ferralez at 651-266-6596
200 City Hall Annex
25 West Fourth Street
Saint Paul, MN 55102
To refer to this information, we recommend you print this job posting before you apply. For technical assistance regarding the online application, please call 1-855-524-5627 during regular business hours.
Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.
The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQ community, and individuals with disabilities are strongly encouraged to apply.