Provides general administrative support to an office or group of sales professionals. Responsible for preparing proposal, presentation and communication materials. Coordinates the distribution of internal and external marketing information.
Gathers supporting documentation to complete voucher forms and process Brokers’ commission payments while abiding by company accounting policies as well as local and national laws – majority of candidate’s time.
Use third party data system to manage and track complete billing life cycle i.e., submittal to accounting, completion of processing, to time of partial/complete payment.
Is in charge of scheduling client appointments for the team, keep calendars and arrange multiple complex travel itineraries and meeting room reservations.
Remains the point of contact between the team and other cooperating brokers through out the country and internationally to ensure correct billing and processing through the time of payment.
Works Closely with Team Lead and the rest of the members to ensure the Accounting Department has all the detail necessary to receive/process payments.
Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
Coordinates complex on/offsite meetings and conferences.
Updates and maintains team accounting information databases (To help team lead report on earnings monthly to the team partners).
Processes expense reports on a bi-weekly basis for the corporate team expense card, which is utilized in all business travel by the teammates. Track and update the spreadsheet accordingly of such expenses, to be able to record spending per Client Account, and to stay on track with expenses.
Coordinates various tasks which might be needed for pitches/presentations/other team deadlines.
Other duties may be assigned.