General Summary/Overview Statement:
Under the direction of the Institutional Animal Care and Use Committee (IACUC) Manager, the Program Coordinator will be involved in the day-to-day operation of the IACUC administrative office, including: administrative oversight of protocol review process, assisting investigators with the protocol submission process and navigating the eIACUC system, monitoring the training program, maintaining the website and other administrative and/or business functions to assure compliance with federal regulations relating to animal care and use in research.
In addition, the Program Coordinator will coordinate the development and implementation of administrative policies and procedures to guide protocol review and the animal care and use program, and lead efforts to improve efficiencies in the processes. The Program Coordinator will coordinate the semi-annual review process for the animal care and use program at Brigham and Women’s Hospital and coordinate the efforts for continued AAALAC accreditation of this program.
Principal Duties and Responsibilities:
- Coordinate and implement IACUC process improvement projects by reviewing and analyzing performance metrics. Work with the IACUC Manager to determines upgrades needed to the program, such as inspection tracking, website upgrades, etc. Evaluate the protocol submission process for process improvements and implement support as needed.
- Maintain the IACUC and CCM website and ensure the most up-to-date policies and information is presented.
- Maintain electronic inspection tracking system in RedCap. Work with the IACUC Manger to continuously review tracking system considering departmental needs and implement updates as required.
- Coordinate Microstrategies data reporting efforts for the IACUC Office (Microstrategy, etc).
- Refine and implement updates to the IACUC training program for Principal Investigators and research staff. Work with the Director of the Center of Comparative Medicine to assure training program is complete, appropriate, and useful to investigators. Serve as the point person for the electronic training platform.
- Organize the semi-annual review and inspection process and prepare summary reports following review, including evaluations of all aspects of the veterinary care program, IACUC committee and administrative functions, occupational health, lab safety, etc. as they apply to animal research.
- Review, understand, and stay current on federal and state regulations governing animal care and use research and guides researchers in meeting these requirements through pre-review of protocols, training and addressing researcher’s questions.
- Maintain and revise the program description in preparation for ongoing AAALAC accreditation.
- Write policies and procedures to guide IACUC administrative operations to maintain institutional compliance with oversight agencies.
- Work collaboratively and in conjunction with departments across BWH and MGB, including Environmental Health and Safety, Occupational Health, Institutional Biosafety Committee, BWH CCM Staff, Radiation Safety, and MGB Research Management (grants office) as needed.
- Design newsletters to provide policy and program updates to the research community in a fun and readily digestible manner.
- Maintain records of protocols, protocol and policy reviews, meeting minutes, post-approval monitoring, and training records in accordance with regulatory and institutional record keeping requirements.
- Other IACUC and compliance duties as assigned.
- Bachelor’s Degree, with major study in a basic or applied science with research, training or laboratory operations experience required.
- Minimum of one year IACUC or related research/research administration experience required.
- Excellent customer service skills.
- Extensive experience/proficiency with electronic databases and reporting. Ability to learn and further develop new technologies related to animal care and use record keeping and data collection and analysis (Protocol database, RFID, procurement systems).
- Experience/proficiency building and maintaining websites.
- Ability to assess departmental needs and design, deliver and evaluate a project from beginning to end.
- Knowledge of medical/veterinary terminology. Ability to read and have a basic understanding of scientific research proposals.
- Effective verbal and written communication skills. Experience with Microsoft Word and Microsoft Office applications.
- Detail-oriented with demonstrated ability to perform accurate data compilation and analysis.
- Ability to work independently and in team/group settings.
- Knowledge and understanding of Federal, State, and Local regulations affecting animal research.
- Ability to advise investigators on advancing animal welfare in research studies, such as utilizing the 3Rs and performing adequate literature searches.
- Adaptable to a busy, changing work environment and ability to prioritize work and meet deadlines.
- Willingness to obtain CPIA.