Administrative Support Assistant (OA)
Recruitment began on April 9, 2024
Expires April 30, 2024
Full-Time Job
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- Serves as consultant and personal advisor to the Deputy District Commander on executive and administrative matters.
- Coordinates staff activities exercising administrative guidance in the preparation and flow of correspondence, reports, and staffs actions throughout the District.
- Collaborates in determination and establishment of Executive Office internal control procedures pertaining to correspondence, reports, messages, memoranda, records management, and forms control.
- Responsible for ensuring the practices and procedures used by secretarial and administrative positions in subordinate offices are consistent with those of the Executive Office SOP, District policies and procedures.
- Reviews and interprets inter- and intra-office correspondence and manages information within the office to ensure Command group is informed of all critical programs and developments.
- Answers/screens calls for the Deputy Commander and Executive Office group; answers questions through a complete knowledge of established policy; referring questions of a technical nature to responsible staff offices.
- Reads incoming correspondence, publications, regulations, and directives; determines those that can be acted upon personally and takes necessary action.
- Making all necessary arrangements for travel, to include producing schedules of visits and making transportation/hotel reservations.
- Personally drafts or edits policy publications or correspondence requiring direct action by the District Deputy Commander.
- Initiates, monitors and tracks all Request for Personnel Actions (RPAs) for the Deputy District Commander.
- Assists in plans, coordination, organization, and support work for District events, such as Changes of Command, Commander’s Off-sites, Fall Field Reviews, Transition Workshops, Leadership Development Conferences, Special Emphasis Programs, etc.
- Provide support to bi-weekly district staff meetings and monthly Corporate Board, backup to timekeeping for executive office and primary timekeeping for support staffs